The R.O.D. Office is a place where all transactions having to do with land, including deeds, liens, and mortgages are recorded and maintained so that the public is made aware of their existence. This is also the place where financing statements and security agreements are filed on personal property and the Uniform Commercial Code (U.C.C.).
What happens to a document when it is brought into the ROD Office?
There are several steps taken when an original document is brought or mailed in to be recorded before it is returned to the concerned party. First, the document is evaluated for obvious errors and recordability and the correct fee is ascertained. Then a book and page number are assigned to each page. Once the document has been copied, imaged, and indexed it is returned.
Should a deed be recorded with the ROD Office?
Yes. A deed should be recorded as promptly as possible after the transaction. Failure to record a deed could render the transfer or mortgaging of the property impossible and create numerous legal difficulties.
What if I lose my deed?
If your deed is misplaced or lost, a copy may be obtained from the R.O.D. Office and certified with its official stamp.
How long does it take for a document to be recorded?
Most documents are completed and returned within 2-4 business days unless problems occur during processing.
May I make out my own deed?
Yes, you could, but the R.O.D. Office always recommends the retention of an attorney, licensed abstractor of a land title company. We are a recording agency and cannot make out deeds or answer those questions which pertain to legal matters.
Can you record property in the Ness County ROD Office if the property is not located in Ness County?
No. The property must be in Ness County
Can the ROD office tell you if you have a good & clear title to your property?
No. Professional title examiners or abstractors use the records in our office, along with their own records and records of other offices to determine if the title is good and clear.
Can I locate the mortgage on my house in the ROD office?
Yes. Normally the mortgage follows the recording of the deed. If not, then we would go to our tract index for that piece of property and find the mortgage that way. The index will give you the book and page and recording information of your mortgage.
What is uniform Commercial Code?
Uniform Commercial Code, more commonly known as UCC, became effective in Kansas in 1966. As the name implies, a code developed for uniform filing on all personal property. The filing of UCC financing statements is what perfects or secures the loan on consumer goods or personal property.
What other kinds of records will I find in the ROD office?
Besides deeds, mortgages, and liens, we have land patent books, old county Atlas books, oil and gas leases, plats of additions to the towns and subdivisions in Ness County, county school’s records and teacher records, along with honorable military discharges from the armed services, and powers of attorney. *Not all records in the ROD office are open to the public.
How far back do the records go?
The earliest records found in our office date back late 1800’s. Among the early records are the patent deeds recorded when land was bought by the U.S. Government and are signed by some of our early presidents.
Can the ROD Office help me find records of my ancestors?
If they owned land in Ness County, probably.
Who runs the ROD Office?
The ROD Office is administered by a duly elected official called the Register of Deeds, who in turn, has a Deputy Register of Deeds that perform various duties within the office.
When should a death certificate be filed in the ROD Office?
When an individual dies and is listed as an owner of record, a certified copy of the death certificate should be filed. We must have one of the original certified copies from the State that has issued the certificate.
Should I record my military records (DD-214, etc.) with the ROD Office?
Yes, there is no charge to our veterans to record any military papers. We recommend recording the DD-214 for safe keeping. *These records are not open for public inspection.
Can I get forms from the ROD Office for my use?
The only form we have available is the Kansas Sales Validation Questionnaire.