The Ness County Register of Deeds would like to remind the public that Veterans can record their Military Discharge or DD214 form for FREE.
Why should I file my DD214 with the Register of Deeds Office? We encourage you to file your DD214 because this document is essential in proving your veteran status. Having a discharge recorded will enable Veterans to receive certified copies to present to the Veterans Administration when applying for benefits or as proof of military services when applying for a job. Certified copies are as good as the original and once filed, will always be available in the event that the original is lost or destroyed.
How do I file my DD214? Bring the original Member-4 document to our office. You will receive your filed original document and five certified copies.
Can anyone access my DD214 once I file it in your office? No, but with a completed DD214 Form Request the records can only be released to: service member, service member’s immediate blood relative OR married spouse, married spouse OR un-remarried widow/widower, children, siblings, parents, grandparents, other lineal descendent, licensed funeral director.
Pursuant to K.S.A. 2014 Supp. 45-221(a)(46) regarding the Kansas Open Records Act, Military Discharge (DD214) Records are exempt from being open to the public. Access to said records is restricted to the dischargee, his/her descendants or agents.
How do I get a copy of my DD214? Complete and sign a DD214 Form Request and mail it to our office with a legible copy of your driver’s license. The completed form must be sent to us via mail. We cannot accept request forms via fax or e-mail. You may come to the office in person and fill out a request form and we will retrieve and certify five copies for you.
Feel free call our office for more information at (785)798-3127
KSA 73-210 requires the Register if Deeds to only file original or certified copies of Military Discharges. If you have lost your original DD214, you can request a duplicate from the National Personnel Records Center.