Register of Deeds

Contact Info

Primary Phone:

785-798-3127

Fax:

Address:

202 W. Sycamore St. Suite 7

;

Staff

Register of Deeds

:

Brandi Reinert

Deputy

:

Connie Schwindt

Hours

Monday through Friday 8:00 am to Noon and 12:30 pm to 4:30 pm
The office is open for business 8 am to 4 pm, but open for research to 5 pm Monday thru Friday except for approved Holidays
8:00am - 12:00pm & 1:00pm - 5:00pm
Spring/Summer (May-September) Monday-Thursday: 8 am- 4:30 pm *Closed on Fridays* Fall/Winter Monday - Friday: 8am-4:30 pm
Tuesday-Friday: 9 am -5 pm (No Dumping after 4pm), Saturdays 10am - 4pm (No Dumping after 3pm) Phone: 758-798-3853
Office hours: 8 am- 5 pm
M-Th: 8am-5 pm, Fridays 8 am-Noon
Tuesday-Friday: 9:00 am-11:00 am and 1:30 pm -4:00 pm
Monday-Friday 8 am-12:30 pm and 1:30pm- 4pm
Monday- Friday 8 am- 4:45 pm
Monday-Friday 8 am-4:45 pm

Mission

Requires personal commitment to serve the citizens of Ness County for the common good of all. It is an honor and privilege to serve the citizens of Ness County. 

Responsibilities

The Register of Deeds office records, maintains and preserves the land records of the county. Deeds, mortgages, mortgage releases, easements, oil and gas leases, and plats are some of the documents typically filed in the Register of Deeds office. The records we keep are permanent and date back to 1886. All records in this office are open to the public except for the Kansas Real Estate Sales Validation Questionnaire and Military Discharges, which are closed by state statute. The filing fees are set by state statute K.S.A. 28-115 and K.S.A. 28-115a and required indexes are set by state statute K.S.A. 19-1201 thru 19-1219. 

Remote Access to Documents

We are also offering remote access to documents by subscription for a fee. 

Long Term Account - 12 months & 6 months - Call our office to set up an account. 

Short Term Account - Daily & Monthly - Click on the link to the CIC Remote Access / Printing Service website to set up an account.

Fee information


RECORDING REQUIREMENTS

Document Requirements

Documents presented for recording must be originals, signed and properly notarized, and of sufficient legibility to produce a clear and legible reproduction.  If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages (K.S.A. 28-115). The Register of Deeds may reject any document which is not of sufficient legibility. When a document is presented for recording it must meet basic document requirements before we can record it. Those requirements are:

  • Original Document
  • 1st and 2nd party (Most documents)
  • Signature(s)
  • Name printed under signature(s) - $1.00 penalty when name not printed
  • Notary (Acknowledgement)

Margins

A minimum of a 2-inch top margin for paper document is required for us to place our recording information at the top of the first page. This area needs to be completely blank.  If sufficient space is not provided for the necessary recording information and certification on a document, we require a cover page to be added which will be counted as a page and be charged the required fees. In addition to the top margin of the first page, a 1-inch margin at the top margin of each additional page are also required.

Fees

The Kansas Register of Deeds are required to collect the correct fees before recording documents. The fees are set by statute K.S.A. 28-115 and K.S.A. 28-115a. Uniform Commercial Code (UCC) fees are set by the Secretary of State Agency 7; Article 17—Uniform Commercial Code. See the fee schedule and the fee per document guide.

If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the Register of Deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule (K.S.A. 28-115d).  

Kansas Real Estate Sales Validation Questionnaire (SVQ)

All deeds and affidavits of equitable interest presented for recording must be accompanied by a Kansas Real Estate Sales Validation Questionnaire (SVQ) or have an exemption clearly stated on the deed. The complete instructions are on the back. (K.S.A. 79-1437c and K.S.A. 79-1437e).

Mortgage Cap Affidavit

In order to receive the lower recording fee for single family mortgages on principal residences where the principal debt or obligation secured by the mortgage is $75,000 or less, a Mortgage Cap Affidavit must be attached to the mortgage stating these facts.   K.S.A.28-115(j)

Kansas Register of Deeds Association

More information may be found on the Kansas Register of Deeds Association website. The Register of Deeds office is a recording office and retains land records for public inspection. We cannot, however, provide any searches of records.

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